• Handle telephone calls, messages and e-mails, take minutes • Distribute incoming mail, prepare outgoing mail • Writing basic correspondence with a wide range of partners and institutions • Arrange appointments/meetings and update (MS-Outlook-) calendars accordingly • Receive and guide guests in and out of Embassy premises, arrange refreshments • Organize logistical support for Embassy events (receptions, meetings, seminars, etc. • Maintain contacts and other information in the appropriate databases • Assist and replace other support staff members • Assist maintaining the Embassy’s website and social media • Assist in IT matters and provide basic user support (office applications) • Make necessary (travel) arrangements for field visits (protocol, accommodation, etc.)
• Service oriented and customer friendly • Discrete and a high level of integrity • Familiar to working in an international environment • Team player and stress resistant • Able to set priorities from a multitude of tasks • Able to execute tasks on her/his own and a pro-active attitude • Excellent knowledge of Bangla and English both verbally and in writing • Good communicational skills and a flexible attitude • Organisationnel skills (receptions, dinners, visits etc.) • Able to maintain a good network for official duties, such as the central government, other local authorities, diplomatic community, private sector, civil society etc. • Substantial knowledge of ICT, MS Office applications (Word, Outlook, Excel etc.) • Experience with maintaining a website and social media • Able to take up new challenges and to further develop him-/herself
Contractual
Dhaka
